Intertec TimePro - Ideal for Engineers

A good proportion of Intertec TimePro users are engineering firms that need to accurately track time and manage costs is critical in reducing scope creep, slippage and over-budget in projects.

Intertec TimePro provides engineering companies with a powerful and flexible timesheet system that lets you track time and costs on individual projects and services.

The Intertec TimePro suite of reports and its integration with MS Project give you the ability to monitor and track your projects right down to the level of their component tasks.

Intertec TimePro’s optional MYOB Integration Module also makes the process of billing your clients easier and more streamlined.

Key TimePro Features for Engineers

Web-based, easy-to-use timesheets: Intertec TimePro is completely web-based, so your engineers and project managers can enter times anywhere and at any time. Intertec TimePro timesheets are so easy to use that no training is required for Users.

Flexible time entry configuration: Built-in Time Entry options let you set up Intertec TimePro to suit your business’ time recording requirements:

• Set up timesheets for daily or weekly time entry.
• Configure timesheets for entry of Start and Finish times, or Worked Hours.

Expense tracking: Intertec TimePro features Expense recording and tracking, letting your staff log in their expenses which you can then track across a range of Intertec TimePro reports.

Budget and cost tracking: Intertec TimePro reports make it easy for managers to quickly see how time and costs are tracking against budget. Simply assign budgets to Projects and Tasks and let Intertec TimePro’s bevy of reports show how these Projects and Tasks are performing against the time and costs recorded against them. This is ideal for busy project managers who need to have their fingers on the pulse at all times.

With Intertec TimePro, you can generate reports showing time and cost for Projects, Staff, Expenses, Tasks and Budget. If there’s a report type that isn’t included in Intertec TimePro out-of-the-box, we can build it for you.

Detailed drilldowns: Need further detail about data presented in a report? Simply click the Drilldown function to view all time and cost records associated with the report item.

Global projects: Global Projects make it easy for you to set up Projects that are worked on by all Staff. Simply flag a Project as a Global Project when created and all Staff will be assigned to this Project. You can also set up default charge and cost rates for Staff working on Global Projects.

MS Project integration: Do you use Microsoft Project to plan, monitor and track your Projects? Intertec TimePro lets you import Project Tasks and their attached budgets into the system, and export the tasks and actuals back into MS Project to keep your MS Project data updated with the latest time and cost recorded in Intertec TimePro.

Manager authorisation: Intertec TimePro’s automated Manager Authorisation managers review and approve of submitted timesheets via email. Staff no longer need to go through the time-consuming process of printing their timesheets and having them signed by their managerIntertec TimePro enables timesheets authorisation at the click of a button!

Intertec TimePro gives you the option of using Electronic Signatures: automatically attach Staff signatures to their timesheet. You can also include Managers’ signatures to indicate authorisation of timesheets.

Print timesheets: Need hard copy timesheets? Intertec TimePro’s print timesheets feature lets you create printed timesheets, complete with electronic signatures, if enabled. You can choose from a range of timesheet templates in which to display data on your printed timesheets. Template options include start/finish times, worked hours and the inclusion of Task and Descriptors in the timesheets.

We can also create customised printed timesheets for you, with their own unique format and featuring your company’s logo (custom feesl apply).

Check timesheets: Forget about having to chase staff for timesheet submissions. With a click of a button in Intertec TimePro, you can see who has yet to complete their timesheets and send them an automatic e-mail reminder.

Rates for different roles: Do you have Staff working on the same Project in different roles, who are charged out depending on their role on the Project? Intertec TimePro gives you the flexibility of multiple assignments of Staff to Projects.

Bulk change: Maintaining timesheet records can be time consuming - especially when you’re dealing with large, complex Projects. With Intertec TimePro’s Bulk Change feature, you can significantly reduce the time spent on editing or modifying these records.

Bulk Change is a powerful tool which streamlines the maintenance of Staff Project records by letting you update multiple Staff Project records retrospectively. Perfect for when you need to update Charge and Cost rates in the new year.

MYOB integration: If your business uses MYOB for accounting and invoicing, let Intertec TimePro’s MYOB Integration Module automate and streamline the process of creating Sales Invoices and Purchases Invoices in MYOB. Simply export your time records into MYOB and generate your invoices directly in MYOB without further effort.

You can also export Intertec TimePro records as Activity Slips into MYOB for time billing processing or payroll integration. This powerful module will significantly reduce your administrative overheads.

Cost code tracking: Does your business operate across different cost centres or offices in different locations? Do you need to track times and costs across these centres? Intertec TimePro offers the ability for you to track times and costs across centres using our Cost Code facility. Simply assign staff working on specific projects to Cost Codes, and use the Cost Code report to track the charges and costs at these centres.

Configurable settings: Every business has its own unique time recording, management and invoicing processes. To accommodate our very broad client base, Intertec TimePro has over 60 configurable items allowing you to tailor the system to suit your business rules and processes. Intertec TimePro provides flexibility and adaptability in the one out-of-the-box solution!

Intertec TimePro for mobile devices: With Intertec TimePro’s Compact Interface, you can enter your timesheets using portable mobile devices (PDAs, Blackberrys, iPhones, Palm Pilots and Pocket PCs). The Interface gives Users a neat and compact screen for core time-entry activities, making Intertec TimePro available for your mobile workforce.

TimePro v5.1 set for release in September 2009

Soon, you will be able to track time anywhere, anytime, more effectively and more efficiently, thanks to a suite of new features and enhancements in Intertec TimePro.

Version 5.1 finds a whole host of new features and functionality added to the already proven and easy-to-use Intertec TimePro solution. Some of the major enhancements include:

Major enhancements

Project and Staff multi-selector

A new multi-selector tool has been added to a number of Intertec TimePro reports which gives Intertec TimePro Administrators the ability to select a range of Staff or Project record values for inclusion in one report. This tool allows the selection of criteria by groups such as Staff Type, Status Customer and/or Chargeability, or the selection of specific Staff or Projects to include in the report from a list of available records.

Customer and Supplier access to Intertec TimePro

You can now create logins for external customers and suppliers, giving restricted access to a few selected Intertec TimePro reports so that Customers can view details recorded against their Projects and that Suppliers can view details recorded against their contract Staff.

Configurable field width of drop-down menus in Time Entry and Expense Entry screens

In Intertec TimePro v5.1, you can specify the maximum width of the drop-down menus in Time Entry – for the Customer, Project and Task drop-downs. Widths can be set between 0 (for automatic drop-down sizing) and 500 pixels (roughly 80 characters).

Simplified, easy-to-use Custom Report release

With Intertec TimePro v5.1, it will be easier for Intertec TimePro Administrators to release standard Admin-only pages to Users. Administrators use a user-friendly menu interface to select the User (or category of User), along with the pages they want released to non-Admin user/s.

Faster system performance

The Intertec TimePro timesheet system is now even faster – especially on pages which display a lot of data.

Automatic control of Input Rows

Need more rows to enter your Time or Expense records? Intertec TimePro v5.1 now intelligently detects if you are entering data in the last row and will create a new row for you.

Other enhancements

• Authorisation email text can now be edited, and includes Company name: Emails automatically sent to authorising managers when a timesheets is submitted can now be edited n the Intertec TimePro configuration settings.

• Projects can now be re-assigned to a different customer: In previous versions of Intertec TimePro, the Customer assigned to a Project is fixed once the Project record is saved and cannot be changed. With v5.1, this restriction has been lifted -- you can now re-assign a Project to a different Customer.

• Staff Project Record now lists up to 1000 records: With the performance improvements in Intertec TimePro v5.1, the limit for listing Staff Project records has been increased from 500 records to 1000 records.

• Mail server authentication enabled in Intertec TimePro In-house: Mail server authentication is now an optional system configuration for Intertec TimePro In-house users who use a mail server with SMTP authentication.

• New report - Staff Attendance Report: This reports attendance times for a period. It is visible only if Attendance Times are enabled in the TimePro configuration settings.

• Expense record deletion alert:T he functionality of Expense record deletion has been improved to prevent records from being accidentally deleted. In previous versions of Intertec TimePro, Expense records were permanently removed when the User chose the Delete option. Now, Expense records are first marked for deletion and only permanently removed when the user presses "Save Changes" in the Expense entry screen. This gives the user the ability to back out if records have been deleted by mistake.

• Configuration settings show “On” and “Off” modes: The Configuration Setting screens now display "On" or "Off" statements alongside each configuration setting’s checkbox. The text toggles as the checkbox is selected or not deselected.
  

MYOB Integration Module Upgrades

Integration with the latest MYOB releases: We have updated the Intertec TimePro MYOB Integration Module to enable integration with the most recent releases of MYOB Accounting and Business Products, including:

• MYOB Accounting 17-18.5 (Australia)
• MYOB Accounting Plus 17-18.5 (Australia)
• MYOB Premier 11-12.5 (Australia)
• MYOB Accounting 17-18 (New Zealand)
• MYOB Accounting Plus 17-18 (New Zealand)
• MYOB Premier 11-12 (New Zealand)

MYOB Activity Slips export: Intertec TimePro v5.1 gives Administrators the option of limiting time records for export as Activity Slips to:

• All data, regardless of setting
• Only Projects which are flagged for export to MYOB
• Only Projects which are not flagged for export to MYOB

Upgrade for TimePro v5.0 released

A new upgrade for Intertec TimePro v5.0 has been released. This upgrade (v5.0995) adds a number of new enhancements to the system, including:

• longer descriptions for Global Tasks


• two new drop-down menus are now available in the Check Timesheets screen that will allow you to filter the list of Staff displayed in the Staff Time Summary table; useful if you have a large User licence


• SSL compatibility lets Intertec TimePro+ In-house customers who would like to run Intertec TimePro in a more secure environment


• editing time records which have been previously invoiced and batched for MYOB will now retain those time records' batched/invoiced status.

Further information about these enhancements can be found on the TimePro Upgrades List in the Support section of http://www.timesheets.com.au/.

The online time sheet: Leveraging the power of the Web

What makes TimePro different from our competitors?

1. Whether you're using our Hosted subscription or In-house solution, our time sheet solution is 100% web-based. In other words, there is no need to install anything on your local computer. Simply log-in to the website to use the TimePro time sheet system, either as a User or an Administrator. TimePro leverages the power of the World Wide Web to give you time sheet access to the system anytime and wherever you are connected to the Internet.
   


2. Our time sheet is available via mobile devices. If an employee is on site and does not have access to a computer to enter their time sheet, they can access TimePro on their mobile device via our Compact Interface. This provides a neat and easy-to-use interface for time recording. TimePro Administrators can also access the Compact Interface to view and edit time sheets on behalf of staff.
   


3. Our timesheet integrates with MYOB for sales invoicing, purchases invoicing and payroll integration. Once staff time sheets have been completed, you can export the data as sales invoices, purchases invoices or activity slips into MYOB and automatically generate invoices, or process the activity slips for payroll integration or time billing. Have a look at our MYOB Integration Quick Tour to see how easy it is to do this.

To find out more about TimePro's innovative and easy-to-use time sheet functions, have a look at our Key Time Sheet Features Listing.

Intertec TimePro v5.0 - released

We are proud to announce the release of our next major upgrade for Intertec TimePro: Intertec TimePro version 5.0. Now, you can track time anywhere, anytime, more effectively and more efficiently, thanks to a suite of new features and enhancements in TimePro.

Version 5.0 sees a whole host of new features and functionality added to the already proven and easy-to-use TimePro solution. Some of the major enhancements include:

New Stylish Interface – Choose a Colour Scheme
TimePro v5.0 features a new stylish interface which updates the look and feel, making the interface more visually appealing as well as easier to use for both Administrators and Users.
Choose between Blue, Green, Orange, Grey, Brown and Black based colour schemes to more closely align with your existing corporate profile.

Global Projects
In the past, to make a Project visible to all Staff, the Adminstrator was required to assign each Staff member to that Project either manually or using the application's Copy Project/Staff features.

In TimePro v5.0, the Administrator is able to flag a Project as "Global", meaning that it will automatically become visible to all Staff without any need for the system administrator to make the assignment. To achieve this there are other associated enhancements such as Default Staff Cost and Charge Rates stored at the Staff level and used by the application when assigning Staff to Projects.

This functionality will significantly reduce the amount of administrative overhead for organisations that require all or certain Projects to be set up to be visible to all Staff.

Staff Projects - Bulk Change
Staff Projects - Bulk Change is a powerful new feature in TimePro v5.0 designed to streamline the task of maintaining Staff-Project records in TimePro. In the past Administrators had to make changes one record at a time, which could be time consuming when rolling out rate changes and the like. The new Bulk Change function simplifies the process by letting TimePro Administrators update multiple Staff Project records at once, significantly reducing the time and effort it takes to perform these changes. Bulk Changes can also be made to apply from an effective Date, allowing the Administrator to retrospectively apply changes to existing Time records.

Text Search in Admin Records Listings
Administrators can now perform a text search on the maintenance pages in TimePro, making it easier to find specific records without having to browse through all records in the list.

The text search function cleverly looks through all relevant columns for matching records and is available on all the Admin maintenance screens.

Other enhancements
TimePro v5.0 also features a number of minor enhancements that extend on exisiting system operations:

• Negative Time Entry: TimePro can now be configured to allow for the entry of Negative Time into the timesheets. Negative Time is deducted from the total of hours recorded against a project, and is useful for correcting errors in times recorded in previous periods.


• Entry of Zero Time: You can now configure TimePro to allow Entry of Zero Time. This is useful when Staff are required to submit a timesheet for a period even if they have not worked during that period.


• Enter Expenses Including Tax: This is a new configuration setting that allows Administrators to determine whether Expense entry in TimePro is to include or exclude Tax.


• Default Charge and Cost Rates: The Manage My Projects screen, which lets Users assign themselves to Projects, has been enhanced to take advantage of the Default Charge and Cost Rates which can be assigned to Staff Records. When Users add themselves to Projects using this screen, the Default Charge and Cost Rates in their Staff records will be automatically applied to their new Staff Project record assignments.


• Project Specific Tasks sequencing in Time Entry: Project Specific Tasks listed in the Task Undertaken drop down menu in Time Entry is now in numerical order, based on the Sequence Number assigned to the Project Specific Tasks, making for easier identification of Tasks by Users. If Task Sequence Numbers are not used then the ordering of tasks is as it was previously (description order).


• Administrator Access Only: It is now possible to immediately prevent all access by non-Admin Staff by setting a configuration option. Previously it was only possible to prevent non-Admin Staff members from logging on, and thus there was no way of preventing access for those already logged on.


• Rate Change Options: When using the special edit function ‘’ located on the Staff Project screen alongside the Charge Rate, Cost Rate and Cost Code fields, you can now choose to make a Standard Edit or a Historical-Preservation Edit. The Standard Edit modifies the selected record directly, affecting historical time and expense records already attached as well as any new time and expense records to be entered. The Historical-Preservation Edit is different in that it disables the selected Staff Project record, thus preserving the Charge Rate, Cost Rate and Cost Code fields attached to existing time records – a new Staff Project record is then automatically created with the new values to which all future time and expense records are associated.


• Displaying Roles in Print and Authorise Timesheets: TimePro Print Timesheets (Project Timesheets, Summary Timesheets and Detail Timesheets ) and Authorise Timesheets have been enhanced so that Roles, if used, will also be shown with the Project, Task and Task Description data displayed on these timesheets.

MYOB Integration Module Updates
Integration with the latest MYOB releases: The MYOB Integration Module in TimePro v5.0 has been updated to integrate with the most recent releases of MYOB Accounting and Business Products:

• MYOB Accounting 17 (Australia)
• MYOB Accounting Plus 17 (Australia)
• MYOB Premier 11 (Australia)
• MYOB Accounting 17 (New Zealand)
• MYOB Accounting Plus 17 (New Zealand)
• MYOB Premier 11 (New Zealand)

Default MYOB Activity Record: When using the Global Project feature, a default MYOB Activity Record called "Not yet assigned" will be inserted in Staff Project Records if there is no existing MYOB Activity record in the system, or if multiple MYOB Activity records exist. This default record will remind Administrators that they need to assign a MYOB Activity to the Staff Project Record.

Upgrading to TimePro v5.0
TimePro Hosted customers pay a small once-off migration fee to cover the site setup and data migration of their TimePro systems to the new version v5. The upgrade fee schedule is based on the number of steps required by the database administrator to upgrade you from your current version, as follows:

• Versions 3.4 – 3.8 - $600 inc GST
• Versions 4.0 – 4.2 - $450 inc GST
• Versions 4.3 - 4.5 - $300 inc GST
• Version 4.6 - $150 inc GST (Free for customers who commenced in 2008)

TimePro+ In-house customers who are currently on support and maintenance are eligible for a free upgrade when the version 5.0 upgrade is released for TimePro+ in March 2008.

Test-drive TimePro v5.0
TimePro v5.0 is now available for demonstration in our TimePro Demo Rooms. To visit, point your web browser to http://www.timesheets.com.au/ / http://www.timesheets.co.nz/ and:

1. Select the “Demo Rooms” tab
2. Enter the login details - Login ID: admin Password: password

New Year Greetings from Team TimePro!

Team TimePro would like to wish all our existing and prospective customers a happy 2008.

The new year sees us finalising TimePro version 5.00 for release in the next few weeks. If you are an existing TimePro customer, keep an eye out for the release of our Summer 2008 Newsletter, which will announce the upgrade and detail key features and functions in the release.

In the meantime, if you would like a preview of version 5.00, our TimePro Demo Rooms have been upgraded to version 5.00. You can give TimePro v5.00 a solid test run in the Demo Rooms:

• Try out new features, such as Global Projects, Bulk Change, Text Searching and Negative Time Entry.


• Have a look at the brand new interface design, which you can change via the Configuration Settings (under the Settings Tab > General Settings > Colour Scheme).

On behalf of the team at TimePro Sales and Support, we'd like to wish you all the best for 2008, and we look forward to working with you this year.

TimePro Deluxe - Version 5.00 nears release

This year, Intertec canvassed our broad customer base to enquire about improvements they would like to see in TimePro v5.00 - our next major upgrade for Intertec TimePro web timesheets.

The new features, functions and improved performance of TimePro v5.0 are based on feedback and requests for enhancements to the system we received from you, our valued customers.

With the New Year just around the corner, the Intertec TimePro team is busy finalising the development of TimePro v5.00. Look for our official announcement of the release of Intertec TimePro v5.00 on our website (http://www.timesheets.com.au/) and in our Summer 2008 newsletter!

Team TimePro takes on the Great Bike Ride

Team TimePro has taken to the streets once again on their "deadly treadlies" for this year's City of Perth Great Bike Ride on Sunday 25 November 2007.

The City of Perth Great Bike Ride is an annual event, offering participants of all abilities the opportunity to participate in one of WA's premiere cycling events. A range of routes are available, with some of the best views the city of Perth has to offer.

Sporting our characteristic TimePro jerseys, the team placed well this year, with a number of cyclists coming in the top 10 in the 53km Timed Ride.